Supplier evaluation scorecard
Use this 100-point scorecard before shortlisting a sauna supplier, comparing factory-direct quotes, placing a sample order, or sending a production deposit. It helps B2B buyers score proof, specification quality, quote details, packing, QC, and after-sales responsibility instead of choosing only by lowest unit price.
Supplier evaluation should create a yes, pause, or reject decision before the buyer discusses deposit, sample approval, or container planning.
How to Read the Score
100-Point Sauna Supplier Scorecard
| Evaluation area | Points | Evidence to request | Fail or pause condition |
|---|---|---|---|
| Supplier identity and response quality | 12 | Company profile, buyer owner, response speed, export experience, product range, and clear next step. | Only generic catalog, no accountable contact, or no buyer-type understanding. |
| Factory and production evidence | 15 | Factory tour, workshop photos, material prep, finished samples, QC area, packing and loading proof. | Stock images only, no workshop records, or no product-family proof. |
| Product specification clarity | 14 | Model code, dimensions, capacity, wood, heater, voltage, controller, glass, accessories, and manuals. | Quote hides heater, voltage, wood grade, accessory scope, or model assumptions. |
| RFQ quality and quote assumptions | 14 | MOQ, payment, lead time, incoterm, packing, included items, exclusions, warranty, and validity period. | Price-only quote, unclear inclusions, or no written exclusions. |
| Compliance and destination-market questions | 10 | Destination market, certificate-scope questions, voltage, labels, manual language, and importer responsibilities. | Supplier promises compliance without explaining document scope or buyer responsibilities. |
| QC, packing, and shipment handoff | 15 | Pre-shipment checklist, photo proof, labels, carton marks, spare-part kit, crate protection, and document handoff. | No inspection stage, no packing photo evidence, or no issue-resolution step before balance payment. |
| After-sales, warranty, and spare parts | 12 | Warranty terms, claim photo checklist, service ticket path, spare parts, replacement process, and service owner. | Warranty exists but no claim process, no spare-part plan, or no replacement responsibility. |
| Commercial fit and repeat-order readiness | 8 | Dealer support, private-label ability, sample path, reorder stability, project files, and regional logistics support. | Supplier can quote one order but cannot support repeat model, dealer, project, or service needs. |
Automatic Red Flags Before Deposit
No factory details
Pause if the supplier cannot show workshop, material, finished sample, QC, packing, or loading records tied to sauna products.
Price without assumptions
Pause if the quote does not state heater, wood, packing, included accessories, incoterm, warranty, payment, and lead time.
Compliance overpromising
Pause if compliance is promised without document scope, destination-market questions, voltage assumptions, or importer responsibility notes.
No after-sales process
Pause if the supplier cannot explain claim photos, replacement parts, service ticket routing, warranty limits, and repeat-order support.
Questions to Copy Into a Supplier Review
Factory and product proof
Which sauna models have you produced recently, and can you share factory, QC, packing, and finished-sample photos for similar orders?
Specification control
What exactly is included in this sauna quote: wood, heater, controller, glass, accessories, spare parts, manuals, packing, and labels?
Quote comparison
Which assumptions would change the unit price, including MOQ, heater, voltage, packaging, incoterm, certificate documents, and lead time?
Shipment and after-sales
What inspection proof will we receive before balance payment, and how will warranty, spare parts, and replacement claims be handled?
Evidence Resources Behind the Scorecard
Proof hub
Supplier Details
Review product range, factory details, quote readiness, QC, packing, logistics, and service evidence.
Procurement standard
Procurement Standard
Use the standard when multiple stakeholders need one consistent buyer approval path.
Factory audit
Factory Audit
Ask factory-audit questions before sending deposit or scheduling a sample order.
Specification reference
Spec Reference
Define model, size, wood, heater, voltage, glass, accessories, packing, and documents.
quote form
Quote form
Turn the scorecard findings into a complete RFQ with buyer type and destination market.
Quote scorecard
Quote Scorecard
Compare price only after all quote assumptions are visible and equalized.
Pre-shipment check
Pre-Shipment Inspection
Request inspection photos, labels, packing evidence, and issue resolution before balance payment.
After-sales evidence
After-Sales Evidence
Confirm warranty, claim photos, spare parts, replacement process, and service ownership.
Next decision
Turn the Scorecard Into a Complete RFQ
After scoring the supplier, convert missing evidence into RFQ fields. A strong sauna RFQ should include buyer type, destination market, quantity, model family, wood, heater, voltage, packing, compliance questions, warranty expectations, and timeline.
Factory Photos for Supplier Scoring
A supplier scorecard is stronger when the scoring discussion references real factory space, production material, assembly work, and inspection evidence.
